Answer Calls
Book Clients
Automatically
Your Equestrian Business, Fully Booked, Twenty-Four Seven Coverage
Price: Starting at $299/month
month-to-month, setup included.
Daxton
AI Ranch Hand
Qualifies riders, enforces safety, handles bookings and payments
Samantha
Equine Vet Receptionist
Captures info, identifies emergencies, gives safe transport steps, books appointments
Meet your Ranch Hand AI Agents
We run barns, so we built the agents we wish every barn had. Start with Justin, then meet the rest of the crew.
They are not on a script, They are our AI voice agents trained for horse businesses.
Daxton:
AI Ranch Hand Demo
What he does, every call
Listens like a seasoned barn manager
Qualifies riders and owners one step at a time
Enforces safety (age, weight, skill, daylight, weather) before any booking
Presents the right option + a safe backup
Confirms details, captures contact info, and books cleanly
Sends a text-to-pay link and takes payment on the spot
Johny:
Trainer’s Assistant Demo
What he does, every call
Listens like a seasoned assistant who knows horses and people
Gathers full details on the horse: age, breed, training history, health notes
Qualifies the rider/owner to see if they’re a good fit for the program
Asks clear questions about goals: starting colts, tuning a show horse, fixing behavior, building confidence, or rider development
Screens safety (age, weight, rider level, horse condition) before promising a slot
Confirms details, captures contact info, and sets the intake appointment
Samantha:
Equine Vet Receptionist
What she does, every call
Greets like a real clinic receptionist, calm and brief.
Captures owner info fast (name, email, phone) and confirms spelling.
Builds the horse profile (name, age, breed, sex, weight, notes).
Spots routine vs. urgent vs. emergency without diagnosing.
Gives safe pre-arrival steps (colic walk/no grain, choke head-down/no water, foaling no pulling, confine lameness, pressure for bleeding, shade/hosing for heat, isolate for strangles, safe haul-in).
Offers three appointment options on request and books cleanly.
Video Marketing
Meet Clyde: Reviews & Loyalty Demo
What Clyde demonstrates
Post-visit follow-ups that feel human, not spam
One-question-at-a-time feedback (0–10) with smart branching
Instant review requests (Google first; Yelp/Facebook optional)
Polished public replies and safe, private recoveries
Social-share drafts only with consent
PPC Management
Meet Colt: No Show Saver & Waitlist Filler
What Colt demonstrates
Detects openings from cancellations and weather changes
Reaches qualified riders (waitlist, recent leads) in priority order
Screens for policy compliance before confirming
Presents two compliant time options and captures acceptance
Sends confirmations and polite declines automatically
Link Building
Meet Hunter: Safety & Onboarding Demo
What Hunter demonstrates
One-question-at-a-time intake that feels human
Waivers and policy acknowledgment captured up front
Safety checks: age, weight, level; helmets and footwear guidance
Arrival prep: 20–30 min early, parking map, gate code, directions
Smart reminders (T-24h, T-3h) with weather/air quality notes
Meet your AI Ranch Hand
Running a horse facility gave us the vision for the perfect dream team every barn needs
They are not on a script, They are our AI voice agents trained for horse businesses and fully customizable.
Daxton
AI Ranch Hand
Qualifies riders, enforces safety, handles bookings and payments
Hunter
Barn Manager
Gathers rider details, qualifies fit, screens for red flags, sets appointments
Samantha
Equine Vet Receptionist
Captures info, identifies emergencies, gives safe transport steps, books appointments
Colt
Customer Support
Review, loyalty, and customer support
Hunter
Barn Manager
Gathers rider details, qualifies fit, screens for red flags, sets appointments
Samantha
Equine Vet Receptionist
Captures info, identifies emergencies, gives safe transport steps, books appointments
Choose Plan
Choose Your Kavalo Plan
AI Ranch Hand
$299
Monthly
We built AI Ranch Hand to answer every call, book policy-safe appointments, and keep your barn’s calendar full—24/7.
Everything in Premium Plan
AI Voice Receptionist (phone) + Chat (web, SMS, FB/IG DMs)
Safety screens: age, weight, rider level, waivers
Booking & reminders with arrival, gate code, and directions
Reviews & Loyalty follow-ups (request, reply, share)
No-Show Saver & Waitlist Filler
Call summaries, transcripts, CRM lead capture
Done-for-you setup, policy import, and voice tuning
Sales & Receptionist AI agents tailored to your barn
Most Popular
AI Ranch Boss
$699
Monthly
We built Ranch Boss for barns that want bookings and smarter sales. It adds outbound, payments, and optimization on top of Ranch Hand.
Everything in AI Ranch Hand
AI Sales Agent (Justin) for offers, objection handling, and policy-safe closes
Deposits & payment links in-flow (Stripe) + auto-reminders
Abandoned-call / cart rescue via SMS & voice
Lead scoring & routing by service, rider level, city/state
2 custom voices (Receptionist + Sales) with monthly tuning
2 custom flows/month (e.g., clinics, camps, boarding tours)
Multi-calendar sync (Google/Outlook) with resource limits (horses, guides)
Ad lead capture → auto-book (Meta/Google forms → instant follow-up)
Priority support & quarterly performance review
Up to 2 locations
AI Barn Manager Pro
Get online, stay online, and start capturing leads with minimal cost
$1,299
Monthly
This is our “run the front office” package, multi-location control, deeper automations, and reporting that drives revenue.
Everything in AI Ranch Boss
Multi-location scaling (up to 5) with separate policies, pricing, and calendars
Memberships & packages (lesson packs, leases) + renewal automations
Custom policy engine (age/weight/waivers/seasonal daylight rules per service)
Advanced dashboards: no-show rate, booking velocity, source ROI, LTV
Reviews & loyalty automations with smart timing and templated replies
Campaign engine: clinics, holidays, rainy-day promos, waitlist blasts
Pipeline build-out in CRM + tasking for staff handoffs
Human-in-the-loop routing with on-call escalation and notes to staff
Multilingual voices (EN/ES) & message templates
Custom integrations & webhooks (POS, site, forms) + API access
Dedicated success cadence: monthly strategy, A/B tests, playbook updates
AI Equine Enterprise
We tailor our software and Service based on your companies needs! Everything you need in one place, nothing you dont need.
Everything in AI Barn Manager Pro
Unlimited locations & brands with per-site policies, pricing, and calendars
Custom AI models & voices trained on your scripts, FAQs, and safety rules
Advanced policy engine (seasonal daylight, terrain, guide ratios, horse limits)
Quarterly architecture reviews and growth playbooks
Contact center bundle: seat routing, live-transfer, IVR trees, escalation paths
White-label portal, domains, and messaging templates
Deep integrations (POS, booking, accounting, payroll, access control) + private API & webhooks
Data warehouse & BI: bookings, revenue, CAC/LTV, lead sources, cohort trends
Professional Services credits for campaigns, custom flows, and new automations
Role/field-level permissions, audit logs, SSO/SAML, IP allowlists
Contracting & compliance: MSA/DPA, security review support, data residency options
Uptime SLA, incident comms, RTO/RPO targets
Migration services (forms, contacts, products, policies) with sandbox + UAT
24/7 priority support with a dedicated Success Manager & technical lead
Your 24/7 digital staff
AI Ranch Hand™ Suite
These tools book riders, protect your horses and schedule, and keep money coming in—without adding headcount.
All the tools you need to grow in one place
Answer & qualify every inquiry (no voicemail tag)
Answers your phone when you can’t. Books rides/lessons, takes messages, and drops clean notes in the CRM.
Chat/SMS Bot (Follows Barn Rules)
Texts or chats with visitors. Explains age/weight policies, waivers, directions, and books if they qualify.
Instant booking that respects your rules, routes, and capacity
Only books what your horses and instructors can handle. Respects daylight, tack, and blackout times.
No-Show Reducer
Learns who forgets and sends reminders that work (email or text, at the right time) to cut no-shows.
Hot Lead Alerts
Spots “ready to buy” inquiries and pings the right person fast so you don’t lose them.
Offer Coach
Suggests deposits, packages, and memberships that fit your barn and reduce cancellations.
Easy Ad & Post Writer
Produces on-brand ads, emails, and texts you can approve in seconds—then rotates winners automatically.
Local SEO Helper
Writes simple city/discipline pages and FAQs so you show up on Google Maps for your area.
Review Saver
Asks happy riders for reviews. If someone’s upset, it drafts a calm reply and alerts you to rescue it.
Revenue Forecaster
Shows what next month looks like for lessons, trails, or boarding and warns you if bookings dip.
Win-Back Finder
Notices when students stop riding and sends a friendly nudge or offer to bring them back.
List Cleaner
Fixes duplicate contacts, bad emails, and missing details—so texts and emails actually reach people.
STILL NOT SURE?
Frequently Asked Questions
Question 1: Does this replace my phone system?
Yes. AI Ranch Hand answers your line 24/7 and can warm-transfer when needed.
Question 2: Will it follow our barn rules?
Yes. We load your age, weight, level, waiver, arrival, weather policies and enforce them before booking.
Question 3: Can it book lessons, trail rides, tours, farrier or vet visits?
Yes, policy-safe booking with confirmations, reminders, and directions, along with Payments if needed.
Question 4: What about emergencies?
It follows your triage: collects location/case details and transfers to your on-call number immediately.
Question 5: What about privacy and consent?
It uses opt-in texting with “Reply STOP to opt out, HELP for help,” and respects your waiver and media-consent rules.
FOUNDATION
Import policies and programs
Connect calendar and availability
Map CRM Fields and pipelines
Record voice style and call openers
Create AI Ranch Hand with all business data implemented
Test demo flow;
Ready to Grow with kavalo?
Saddle up and lets go!
The equestrian industry's growth engine. We combine modern technology, AI-powered marketing, and real-world equestrian expertise to scale your business.
About
Resources
© 2025 Kavalo - All Rights Reserved.