Built for Equestrians by equestrians

Never Miss a

Booking Again

Software that Works

Never Miss A Booking Again

Software that Works.

Marketing + AI

We Work For You While You Work Your Horses

Meet your AI Ranch Hand

Running a horse facility gave us the vision for the perfect dream team every barn needs

They are not on a script, They are our AI voice agents trained for horse businesses and fully customizable.

Daxton

AI Ranch Hand

Qualifies riders, enforces safety, handles bookings and payments

Hunter

Barn Manager

Collects client details, qualifies leads, screens for red flags, books appointments

Samantha

Equine Vet Receptionist

Captures info, identifies emergencies, gives safe transport steps, books appointments

We understand your world because we live in it too.

What You Get (Agency + Software)

Start with low-entry software access. Add expert services as you grow.

Software Platform (Low Entry)

  • Drag-and-drop website & funnels

  • CRM, unified inbox (SMS, email, calls, DMs)

  • Calendars & online booking with capacity rules

  • Payments, invoices, subscriptions/memberships

  • Review engine & social planner

  • Workflow automations (triggers → actions → logic)

  • Analytics & attribution dashboards

Agency Services (Add-Ons)

  • Strategy roadmaps, offers, and pricing architecture

  • Free custom 5-page website build (qualified)

  • Local SEO + “AI local optimization” & content

  • Meta/Google/TikTok ads with daily optimization

  • Creative, copy, landing pages, and funnels

  • Staff playbooks, SOPs, team enablement

The fastest on-ramp to results

  • Free 5-Page Website (qualified) build it, you own it. Host with me, grow together.

  • Ranch Hand AI™ Bundle — Voice AI, Conversation AI, Reviews AI, Content AI, Funnel/Website AI, Workflow AI. One subscription, outsized leverage.

  • “Win Your City” Exclusivity, lock your market before your competitor does.

  • Instant Marketing & Business Report , get gaps and quick wins in seconds.

Your 24/7 digital staff

Ranch Hand AI™ Suite

Amplify growth. Reduce cost. Our tools book riders, safeguard horses, streamline schedules and keep revenue strong without increasing headcount

All the tools you need to grow in one place

Answer & Qualify Every Call

We pick up when you can't; then book, take messages, and drop clean notes in the CRM

Chat & SMS That Follow Your Barn Rules

We text/chat visitors, explain policies, and book qualifying leads

Instant Booking That Respects Capacity

Smart scheduling that adapts in real time to your barn's capacity - including horses, staff, equipment, routes, daylight, and blackout times

No-Show Reducer

We learn your clients and send tailored reminders to reduce no shows & amplify customer satisfaction

Hot Lead Alerts

We flag ready to buy inquiries and instantly route them to the right person, insuring every sale is captured

Offer Coach

We identify your clients' needs and recommend deposits, packages, and memberships tailored to them, reducing cancelations and improving retention

Easy Ad & Post Generator

We draft on-brand ads, social posts, emails, and texts in seconds- then rotate top preformers

Local SEO Helper

We create clear pages for your city and services plus simple FAQs to optimize your visibility and ranking on google

Review Saver

We collect client feedback, encourage happy clients to leave glowing reviews, and respond to unhappy ones with professionalism and care

Revenue Forecaster

We show next months revenue projections and warn you early if bookings start to dip

Win-Back Finder

We spot lapsed riders and send friendly nudges or offers to bring them back

List & database Cleaner

We remove duplicates, correct invalid emails, and complete missing details to ensure accurate, reliable communication

Choose Plan

Choose Your Kavalo Plan

Basic Plan

14 Day Free Trial- Testing the waters

$19.99

Monthly

  • Hosting for your Custom Site

  • Booking & Scheduling Calendar

  • Automated lead forms

  • Basic reporting

  • Invoicing & Payments

  • Surveys

  • Blogs

  • 1 admin user

Most Popular

Premium Plan

Get online, stay online, and start capturing leads with minimal cost

$56.99

Monthly

  • Everything in Basic Plan

  • 5 admin users

  • Automated SMS/Email Reminders

  • Social Media marketing access

  • Social Planner and Messenger

  • 8 more apps including Waiver Forms

  • CRM & Pipeline Access (lead tracking + automation)

  • Course Creation

  • Invoicing & Payments

  • Memberships & Subscriptions

  • Certificates + QR Codes

  • Text to Pay

  • Affiliate Manager

  • SMS & Email Marketing Automation

  • Funnels, SMS, Email Templates

Game Changer

AI Ranch Hand

$299

Monthly

We built AI Ranch Hand to answer every call, book policy-safe appointments, and keep your barn’s calendar full—24/7.

  • Everything in Premium Plan

  • AI Voice Receptionist (phone) + Chat (web, SMS, FB/IG DMs)

  • Safety screens: age, weight, rider level, waivers

  • Booking & reminders with arrival, gate code, and directions

  • Reviews & Loyalty follow-ups (request, reply, share)

  • No-Show Saver & Waitlist Filler

  • Call summaries, transcripts, CRM lead capture

  • Done-for-you setup, policy import, and voice tuning

  • Sales & Receptionist AI agents tailored to your barn

Custom Plan

We don’t horse around, our platform is tailored to your business needs. Everything you need in one place, nothing you don’t

  • Everything in Premium Plan

  • SMS & Email Marketing Automation created for you.

  • BRAND DEVELOPMENT

  • HYPER-LOCAL DIGITAL MARKETING

  • Conversation Agents

  • Paid Ad Management

  • Social Posting & Strategy

  • Blog Creation + Local SEO

  • White Glove Service, We do it all!

  • Ranch Hand Voice AI

Day-1 Switches We Turn On

Day-1 wins that pay for themselves

Reputation + After-Hours

Smart review requests after visits + Voice AI as your night receptionist.

Show-Up Boosters

New booking → reminder ladder (48h email, 24h SMS, 2h SMS) → fewer no-shows.

Auto Nurture

Form submit → pipeline card + task in 5 min → 3-step follow-up that converts.

The Essentials

Missed-call → instant text with your calendar link so hot leads don’t cool off.

The Essentials

We flip the first switches so you’re live right away.

  • CRM + unified inbox (calls, texts, emails, DMs in one place)

  • Smart calendar with booking + reminders

  • Payments + invoicing connected

  • Core automations running (missed-call text-back, follow-ups, confirmations)

Visibility & Marketing

We make sure riders can find and engage with you.

  • Google Business Profile setup + optimization

  • Review requests + auto-replies turned on

  • Social planner + starter content scheduled

  • Local SEO/AI optimization begins

Ads & Demand

We turn on growth levers.

  • Facebook/Instagram/TikTok ads launched with your first offer

  • Retargeting set up around barns, shows, and local events

  • Funnels for waitlists, lesson promos, or sale horse inquiries

  • Demand reports start tracking (what’s working, what’s not)

Reports & Refinements

We show you results and tighten the system.

  • Marketing & Business Report (gaps + quick wins)

  • Staff enabled with SOPs + playbooks

  • Additional automations added (upsells, waivers, no-show flows)

  • Future roadmap reviewed with you

Our Promise

Why choose an equestrian-only partner?

We build AI that speaks barn. Capacity, safety, seasons, and staff—our system works the way your operation actually runs.

Our Promise

We bring field-tested playbooks from real barns, tailor them to yours, and stay accountable to revenue. From first inquiry to repeat booking, we turn busywork into booked rides.

Our Mission

Our mission is to be the operating partner trusted by equine businesses. We bring field-tested playbooks from real barns, tailor them to yours, and stay accountable to revenue. From offers and reviews to repeat bookings, we build durable systems and stand beside you to grow, season after season.

Meet AI Ranch Hand™

We’re your reliable hand—built in code, trained for your barn—open 24/7. We answer, qualify, and book across calls, chat, and text, then hand off to a human when it matters. We lift reviews, write simple posts and pages, and keep automations tidy—so you spend more time with horses and riders, not screens.

Why it works

We speak barn, not buzzwords. Every feature fits real chores, real riders, real days. No wasted motion—built to drive bookings and repeat visits. Faster outcomes—skip the learning curve and start winning now.

Your success,

Ready to Scale Your Equestrian Business—with AI?

We turn busywork into bookings. We switch on proven automations and an AI “Ranch Hand” that answers, qualifies, and books—so revenue isn’t waiting on you.

Barn Growth Report

See exactly where riders slip away and what to fix first.

  • Visibility Score: search, reviews, listings

  • Funnel Audit: calls, forms, chat, missed-call rescue

  • Capacity Fit: rules by horse, staff, daylight

  • 30-Day Quick Wins: a prioritized checklist, ready to act

AI Ranch Hand™ + Automations

Your always-on barn staff—built in code. Turn it on and start booking.

  • Voice AI: picks up, qualifies, books, escalates—even after hours.

  • Chat/SMS AI: handles site chat, texts, DMs, policy checks, bookings.

  • Day-1 automations: missed-call text-back, reminders ladder, review engine.

  • Unified inbox + rider CRM: notes, tasks, e-waivers—everything in one place.

FAQS

Frequently Asked Questions

What changes in my first 30 days?

Kavalo turns on missed-call text-back, booking links, reminder ladders, and review requests. You’ll see more answered inquiries, fewer no-shows, and steady reviews coming in.

How does the AI respect my barn rules and safety?

We hard-code your rules, age, weight, tack, routes, daylight windows, instructor limits. The AI only offers/ books what your horses and staff can safely handle.

Do I need a new website to use this?

No. We plug into what you have. If a refresh helps conversion, we’ll handle it later, automation and AI drive wins from day one. We have a team dedicated to building amazing websites for equestrian businesses, so thats always an option.

What software does Kavalo include for stables and riding schools?

You get a rider-friendly booking system and CRM, a unified text/call inbox with missed-call text-back, and reviews & reputation tools. Everything lives under one login and is configured for horse businesses.

Will it ever double-book a horse or the wrong instructor?

No. Capacity rules prevent conflicts by horse, instructor, tack, and time. If something isn’t allowed, the AI offers the next best safe option.

What happens after hours?

Voice AI answers, qualifies, and books when you’re closed. If something needs a human, it escalates with clean notes in your inbox by morning.

How hard is setup?

We launch in days, not months. Day-1 switches: missed-call recovery, booking links, auto-nurture, reminders, reviews. You get a simple checklist; we do the heavy lifting.

What will I see in reports?

Plain English: money in, money out, new leads, bookings, show-up rate, top channels, and what to fix next. No jargon.

Testimonials

Trusted by Horse Businesses Nationwide

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Kavalo cut our no-shows by 70% and doubled our bookings in 60 days.

Image

Caroline Reed

Operations Manager

@oceanviewstables

Contact Us

Simple, transparent services for equestrian success. Modernizing the horse industry one platform at a time.

Contact Us

Simple, transparent services that help barns win.

Modernizing the horse industry, one platform at a time.

The equestrian industry's growth engine. We combine modern technology, AI-powered marketing, and real-world equestrian expertise to scale your business.

Phone: 707-992-3360

Email: [email protected]

Address: 2152 Olympic Way, Daly City CA 94015

© 2025 Kavalo - All Rights Reserved.